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Old 11-02-2008, 11:58 PM
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Default Re: Handy Tips on Microsoft Word (Edit your files whithout using mouse)

Return to the last place you were working
Return to the last place you were working or the place before that or before that.
Press Shift + F5 repeatedly to return to last 5 cursor positions (even if one of those positions is in another open document).
This one's even cleverer, when you first open a document, press shift + F5 to jump to the last place you or someone else edited before closing the document


Cycle through all open documents
To cycle through all open documents press Ctrl + F6 +F6 +F6?.
It works for Photoshop and others applications as well.
Whether you're saving a file or opening a file try these shortcuts
Alt + 1 Go to previous folder
Alt + 2 Go up one folder level
Alt + 3 Search the web
Alt + 4 or Delete deletes selected file.
Alt + 5 Create a new folder
Alt + 6 repeatedly Cycle through all views.
Alt + 7 Display the Tools menu
Determining Formatting in Word
To determine what formatting is applied to a particular paragraph in Word:
  • Go to Help / What's This?
  • When the cursor changes to a question mark, click on the paragraph.
  • Information such as font and size, alignment, indent, spacing and margins will show


Reducing the File Size of Word Documents
If you have make documents using MS Word and you make many formatting changes for the paragraph, fonts, page etc., you will see your file size gets bigger. Microsoft Word saves files by blocking, so any change you made for your document it will create a new block with the new formatting and disappear the old block without deleting it from the file.
You can solve this problem.
1. If you open your file and select File \ Save As and give your file a new name, it will save only the active blocks with out the old ones.
2. If you compare the two files you will see a difference in size
There is, however, a much easier way.
1. Choose Tools
2. Options...
3. Open the Save tab
4. Uncheck Allow Fast Saves
This makes Word rewrite the entire document file from scratch each time it is saved. The save command takes slightly longer, but your files can be drastically smaller (especially if you've done lots of formatting changes).
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