[Short Keys] Handy Tips on Microsoft Word (Edit your files without using mouse) - BZU PAGES: Find Presentations, Reports, Student's Assignments and Daily Discussion; Bahauddin Zakariya University Multan

**.BZU.** · 11-02-2008, 11:07 PM

Handy Tips on Microsoft Word
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These tips are necessary everyday, and most are easy to remember. So get to work memorize, memorize, memorize.

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Adding Horizontal Dividers in Word

To add a variety of horizontal dividers in Word, type three characters and press enter.
These three characters are given below:
Hyphens ( --- )
Underscores ( ___ )
Equal Signs ( === )
Hash Signs ( ### )
Asterisks ( *** )

Tildes ( ~~~)

Type Out a Table in Word

You can create tables in Microsoft Word by simply typing out a string of PLUS SIGNS + and MINUS SIGNS -.
Start the row with a PLUS SIGN + and then type MINUS SIGN - until you have the column width you want. To add a new column type PLUS SIGN + again. When you're done type a final PLUS SIGN + and press ENTER. Word turns your text into a table. To add more rows to your table, move to the last cell in the table and press TAB

Select a vertical block of text

Press Alt + drag

Quickly Replicate Text or Graphics in Word

Here's a quick way to make copies of text or graphics in Word:

Select the item or text you want to copy.
Press and hold down the CTRL key.
Then use the mouse to drag the item to the desired position.

A copy of the original item is made right where you want it. This is helpful when you're creating a document that will include a lot of repeated text or images

**.BZU.** · #2 11-02-2008, 11:17 PM

Quickly Change Font Size in Office

To quickly change the font size in your Office application (Word, Front Page, Publisher or PowerPoint):
1. Highlight the text you want to change
2. Press:
CTRL+SHIFT+> - To Increase the size OR CTRL+]
CTRL+SHIFT+< - To Decrease the size OR CTRL+[

Use your keyboard to quickly change the case of text in Microsoft Word

Select the text you want to change and press SHIFT+F3. Each time you press the F3 key, the text case switches between Title Case, UPPERCASE, and lowercase

Insert Current Date and Time in Word

You can insert the current date or time in a Word document using keyboard shortcuts. Here's how:
1.Position the cursor where you want to insert the date or time.
2.Do one of the following:
To insert the date, press ALT+SHIFT+D.
To insert the time, press ALT+SHIFT+T.

Close all word documents without closing Word

Shift + click the File menu then select Close All

Actually Shift + clicking on the File menu give one more option Save All.

**.BZU.** · #3 11-02-2008, 11:58 PM

Return to the last place you were working
Return to the last place you were working or the place before that or before that.
Press Shift + F5 repeatedly to return to last 5 cursor positions (even if one of those positions is in another open document).
This one's even cleverer, when you first open a document, press shift + F5 to jump to the last place you or someone else edited before closing the document

Cycle through all open documents
To cycle through all open documents press Ctrl + F6 +F6 +F6?.
It works for Photoshop and others applications as well.
Whether you're saving a file or opening a file try these shortcuts

Alt + 1 Go to previous folder
Alt + 2 Go up one folder level
Alt + 3 Search the web
Alt + 4 or Delete deletes selected file.
Alt + 5 Create a new folder
Alt + 6 repeatedly Cycle through all views.
Alt + 7 Display the Tools menu

Determining Formatting in Word
To determine what formatting is applied to a particular paragraph in Word:

Go to Help / What's This?

When the cursor changes to a question mark, click on the paragraph.

Information such as font and size, alignment, indent, spacing and margins will show

Reducing the File Size of Word Documents
If you have make documents using MS Word and you make many formatting changes for the paragraph, fonts, page etc., you will see your file size gets bigger. Microsoft Word saves files by blocking, so any change you made for your document it will create a new block with the new formatting and disappear the old block without deleting it from the file.
You can solve this problem.
1. If you open your file and select File \ Save As and give your file a new name, it will save only the active blocks with out the old ones.
2. If you compare the two files you will see a difference in size
There is, however, a much easier way.
1. Choose Tools
2. Options...
3. Open the Save tab
4. Uncheck Allow Fast Saves
This makes Word rewrite the entire document file from scratch each time it is saved. The save command takes slightly longer, but your files can be drastically smaller (especially if you've done lots of formatting changes).

**.BZU.** · #4 12-02-2008, 12:01 AM

Complete list of word short cut keys
Command Name Modifiers Key Menu
About Help
All Caps Ctrl+Shift+ A
Annotation Alt+Ctrl+ M
App Maximize Alt+ F10
App Restore Alt+ F5
Apply Heading1 Alt+Ctrl+ 1
Apply Heading2 Alt+Ctrl+ 2
Apply Heading3 Alt+Ctrl+ 3
Apply List Bullet Ctrl+Shift+ L
Arrange All Window
Auto Correct Tools
Auto Format Alt+Ctrl+ K
Auto Text F3
Auto Text Alt+Ctrl+ V
Bold Ctrl+ B
Bold Ctrl+Shift+ B
Bookmark Ctrl+Shift+ F5 Insert
Bookshelf Lookup Reference Tools
Browse Next Ctrl+ Page Down
Browse Prev Ctrl+ Page Up
Browse Sel Alt+Ctrl+ Home
Cancel Esc
Center Para Ctrl+ E
Change Case Shift+ F3
Char Left Extend Shift+ Left
Char Right Extend Shift+ Right

**BSIT07-01** · #5 21-03-2008, 11:36 PM

I need this one thanks for sharing.

**Foki** · #6 11-05-2009, 12:21 AM

Microsoft Word shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Word.
Shortcut Keys
Description
Ctrl + A
Select all contents of the page.
Ctrl + B
Bold highlighted selection.
Ctrl + C
Copy selected text.
Ctrl + X
Cut selected text.
Ctrl + P
Open the print window.
Ctrl + F
Open find box.
Ctrl + I
Italic highlighted selection.
Ctrl + K
Insert link.
Ctrl + U
Underline highlighted selection.
Ctrl + V
Paste.
Ctrl + Y
Redo the last action performed.
Ctrl + Z
Undo last action.
Ctrl + L
Aligns the line or selected text to the left of the screen.
Ctrl + E
Aligns the line or selected text to the center of the screen.
Ctrl + R
Aligns the line or selected text to the right of the screen.
Ctrl + M
Indent the paragraph.
Ctrl + Shift + F
Change the font.
Ctrl + Shift + >
Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ]
Increase selected font +1pts.
Ctrl + Shift + <
Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [
Decrease selected font -1pts.
Ctrl + Shift + *
View or hide non printing characters.
Ctrl +
Moves one word to the left.
Ctrl +
Moves one word to the right.
Ctrl +
Moves to the beginning of the line or paragraph.
Ctrl +
Moves to the end of the paragraph.
Ctrl + Del
Deletes word to right of cursor.
Ctrl + Backspace
Deletes word to left of cursor.
Ctrl + End
Moves the cursor to the end of the document.
Ctrl + Home
Moves the cursor to the beginning of the document.
Ctrl + Spacebar
Reset highlighted text to the default font.
Ctrl + 1
Single-space lines.
Ctrl + 2
Double-space lines.
Ctrl + 5
1.5-line spacing.
Ctrl + Alt + 1
Changes text to heading 1.
Ctrl + Alt + 2
Changes text to heading 2.
Ctrl + Alt + 3
Changes text to heading 3.
Ctrl + F1
Open the Task Pane.
F1
Open Help.
Alt + Ctrl + F2
Open new document.
Ctrl + F2
Display the print preview.
Shift + F3
Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.
Shift + Insert
Paste.
F4
Repeat the last action performed (Word 2000+)
F5
Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6
Opens to another open Microsoft Word document.
F7
Spell and grammar check selected text and/or document.
Shift + F7
Runs a Thesaurus check on the word highlighted.
F12
Save as.
Shift + F12
Save.
Ctrl + Shift + F12
Prints the document.
Alt + Shift + D
Insert the current date.
Alt + Shift + T
Insert the current time.
In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts.
Mouse shortcuts
Description
Click, hold, and drag
Selects text from where you click and hold to the point you drag and let go.
Double-click
If double-click a word, selects the complete word.
Double-click
Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-click
Double-clicking anywhere after text on a line will set a tab stop.
Triple-click
Selects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheel
Zooms in and out of document.